Digital patient intake · for medical clinics
Paper intake.
Digital in 48 hours.
Stop paying staff to decipher handwriting and re-type forms into your EHR. CarelinkMD turns your existing intake PDFs into a branded digital experience — patients fill on any device, you download the completed PDF.
14-day free trial · Cancel anytime · $299/mo · 1 location · unlimited patients
City Medical Centre
New Patient Intake
A few quick details to check in
intake-signed.pdf
Ready to download
48h is a typical turnaround; actual time depends on form complexity. Uptime target is measured monthly and is not a contractual SLA unless stated in a signed Enterprise agreement.
EHR-agnostic. Completed forms download as PDFs — your staff imports them into your EHR's existing intake workflow.
No direct EHR integration is included with Starter or Professional plans. See how digital intake works without an EHR integration.
How It Works
From paper to digital in four steps
No developers, no months of setup. Upload your existing forms and we handle the rest.
- 1
Upload Your PDFs
Drop your existing paper intake forms into the dashboard.
Any format, any specialty - 2
We Digitize Them
AI + human review produces pixel-perfect digital forms.
AI mapping + expert review - 3
Patients Fill Online
Patients visit your branded portal on any device.
No app download needed - 4
Download Filled PDFs
Get the original PDF with answers overlaid at exact positions.
Same form, now digital
For your practice manager
What changes on day one
Real shifts in your front desk's day the first week you go live.
Front desk stops chasing paper
No more "where's Mrs. Johnson's form?" at the counter. Every intake is in the dashboard the moment it's submitted.
Patients arrive with intake done
Rooms turn faster. Your first appointment of the day isn't waiting for someone to finish filling on a clipboard.
Legible data, fewer billing errors
No one guesses whether that's a 5 or an S in the policy number. Claim denials from illegible handwriting go away.
HIPAA risk off the counter
No paper intake sitting in the waiting room with PHI visible to the next patient. Every form is encrypted in transit and at rest.
Staff turnover doesn't mean retraining
The process is a URL and a dashboard. New hires follow a 10-minute walkthrough, not a paper-filing tradition.
Reportable data at a glance
Know your patient mix by age, insurance, reason for visit. Export to CSV for your practice's quarterly review.
Built for how your clinic runs
What partners say about the team
Built by a team with a decade of healthcare IT delivery
CarelinkMD is a new product. The team behind it has been shipping healthcare IT for years — here's what clients say about working with them.
“They changed the game for MyBenefitsLab. We had worked with several national web service providers and none were able to execute the system as the market required. The team is extremely able bodied, diverse in expertise and proficient in project management, communication and delivery.”
MyBenefitsLab
Chief Executive Officer · Employer benefits platform, USA
“They have been crucial for our first year in business. As a startup division, we had to face important decisions that could be the defining process for success or failure, and if it was not for this team we would not be where we are. The experience and methodology was able not only to find and develop IT solutions but added value to the organization.”
Metabolic Direct
VP Sales & Operations · Health & wellness, LATAM
“We at Augusta Women's Center are grateful for the professionalism, guidance and execution. We currently suggest their services to our contacts in this field and we strongly recommend them to any company in need of healthcare IT solutions.”
Augusta Women's Center
Principal & Medical Director · OB/GYN clinic, Georgia
Before you ask
Questions we hear from every clinic
The honest answers, up front. Deeper detail on our FAQ page.
What if our patients are elderly and don't have smartphones?
Most clinics see 70–85% digital adoption within two months, even in 65+ populations. The patients who prefer paper stay on paper — no one is forced off.
See full answerIs digital patient intake HIPAA-aligned, and who signs the BAA?
Yes. We operate as a HIPAA Business Associate. Your clinic signs a BAA at registration; data is encrypted in transit and at rest, stored only in US regions.
See full answerWhat if our front-desk staff aren't technical?
Sending a patient their intake link is one click. Reviewing a submission is one click. A 30-minute walkthrough covers everything most front-desk teams need.
See full answerWhat happens to our patient data if we cancel CarelinkMD?
Your data belongs to your clinic. Before your plan ends you can export every patient submission as PDF and every form definition as JSON. Certificate of destruction available on request.
See full answerFeatures
Everything your clinic needs
Built for medical clinics of every specialty. Not another generic form builder.
Live in 48 Hours
Our Fast-Track team digitizes your forms in under 48 business hours. No developer needed.
Your Brand, Your Portal
Patients see your logo, your colors, your welcome message. Not a generic form tool.
HIPAA From Day One
BAA signed at registration. Encrypted at rest and in transit. Audit trail on every signature.
Live before your next staff meeting.
Upload a form today. For typical intake forms, your branded patient portal is live by Tuesday — in time for your next clinic week.
Start Free Trial14-day free trial · Cancel anytime